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AI that runs inside your business,
not beside it

Assisted onboarding, then monthly stewardship so your assistants stay useful and trusted.

Book a callHow it works
AIO

From opportunity to operation.

We integrate and operate industry-proven AI tools within your workflows. We stay accountable so the systems in use continue to perform in all cases.

Identify the right starting point

We focus on a small number of high leverage opportunities where AI can reduce friction, improve decisions, or increase throughput.

Onboard into real workflows

We roll the assistant into your existing tools and processes with clear boundaries, safe handling of information, and humans in control from day one.

Ongoing reliability as you grow

After you are live, we stay accountable. We address issues, handle edge cases, and make steady improvements so the system remains dependable as your business changes.

How We Work

Start with a clear conversation

We start by understanding the business goal and the reality on the ground. What decisions matter, what work repeats, and where mistakes or delays are expensive. We also confirm who owns the workflow and who needs to trust the result. You get a clear summary of what we heard and what we recommend exploring next.

Choose the right starting point

We turn that conversation into a focused plan. We define the first workflow to support, what information the assistant is allowed to use, and what it should never do. We agree on success criteria that are easy to verify and we set expectations for what will be delivered in onboarding. You leave with a scoped first step that feels safe and realistic.

Onboard into daily work

We build and introduce the assistant in a controlled way. We test with real examples from your business, document the boundaries, and show your team how to use it correctly. We set up a simple feedback loop so mistakes are captured and corrected quickly, and so confidence grows through real use. The goal is a smooth rollout that earns trust and provides benefits.

Stay accountable over time

Once it is in use, we take responsibility for keeping it dependable. We review what is working, what is creating friction, and what needs adjustment. We handle edge cases, make improvements, and help you decide what to expand next so the system stays aligned with the business as it changes. You have a steady partner, not a system you are stuck maintaining alone.

Services

Book a conversationView all services

See how AI shows up in everyday work.

These are the kinds of assistants we design to save time, reduce costs, and give your team more capacity. Plus, theres no overhauling how you already work.

Meeting Insights

Function

  • Summarize transcripts into decisions and next steps.
  • Extract owners, due dates, and open questions automatically.
  • Draft follow-ups and create tasks in your workflow tools.

Impact

  • Less time rewriting notes and chasing updates.
  • Clear ownership after every meeting across teams.
  • Fewer dropped handoffs and faster execution.

Lead Follow-Up

Function

  • Detect intent from inbound messages and form fills.
  • Draft personalized replies using your business context.
  • Log outcomes and schedule next steps in your CRM.

Impact

  • Faster speed-to-lead and steadier follow-through.
  • Higher reply rates without more manual work.
  • Cleaner pipeline hygiene with fewer missed deals.

Marketing Support

Function

  • Turn rough ideas into publish-ready drafts and variants.
  • Repurpose one asset across channels with consistent tone.
  • Add lightweight review steps before anything ships.

Impact

  • More output with the same team and less bottlenecking.
  • A steadier cadence without “blank page” stalls.
  • Higher quality drafts with fewer revision loops.

Operations

Function

  • Automate repeat work: reports, summaries, and checklists.
  • Pull from systems you use and format outputs consistently.
  • Generate docs and schedules with clear approval steps.

Impact

  • Fewer manual cycles and more high-value time.
  • More consistent outputs across the organization.
  • Faster internal turnaround without added headcount.

Customer Experience

Function

  • Answer calls with an always-on phone agent that captures intent, key details, and next steps.
  • Route complex cases with context to the right owner.
  • Answer questions using approved sources and policies.

Impact

  • Autonomous phone support that never sleeps. Consistent results across channels.
  • Better service without increasing team workload.
  • Shorter time-to-resolution and fewer repeat tickets.

Operational improvements that hold

Real outcomes from real workflows.

1 / 5

“Our team had an incredible workshop with John O’Brien from The AI Operators LLC. He demystified AI concepts like large language models, advanced prompting, and automation in a way that was clear, engaging, and directly applicable to our financial workflows.”

Client — Workshop + Assistant Enablement

“From the live demo of his custom-built finance agent, Penny, to practical tips tailored for remote teams, John delivered an insightful experience that left us better equipped—and genuinely excited—to integrate AI into our business.”

Client — Workshop + Assistant Enablement

“We highly recommend John and The AI Operators LLC to any team ready to explore the power of intelligent automation.”

Client — Workshop + Assistant Enablement

“Working with John O’Brien has been an exceptional experience. John’s expertise in creating an AI Agent to streamline our delivery scheduling has transformed our operations.”

Harry Fallon — Fallon's Home & Hearth

“The efficiency gains have been remarkable—faster, more accurate, and far less manual. The time we’ve regained has been invaluable, allowing our team to focus on higher-priority tasks and deliver even better service to our customers.”

Harry Fallon — Fallon's Home & Hearth
John O’Brien, Founder of The AI Operators LLC
John O’Brien
Founder & CEO, The AI Operators LLC
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Why AIO

The AI Operators LLC is a Managed Intelligence Provider built around responsibility. We do not ship work and disappear. We stay close to outcomes and hold a high standard for what is safe, dependable, and worth relying on.

Built on two decades leading technology and operations in global organizations, AIO brings that same operational rigor to small and mid sized businesses, using the systems you already rely on.

Member of regional chambers
Olmsted Chamber of Commerce
The Chamber Colaborative of Greater Portsmouth

Ready to see where AI fits?

Book a quick call with John. No jargon. Just clarity.

Talk to AIO